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POLICY HANDBOOK

C. L. Baid Metha College of Pharmacy Rajiv Gandhi Salai (OMR), Chennai, Tamil Nadu Affiliated to Tamil Nadu Dr. M.G.R. Medical University

VISION

To pursue excellence in pharmacy education and research and to produce competent pharmacy professionals capable of contributing to healthcare and pharmaceutical sciences.

MISSION

The institution is committed to providing high-quality pharmacy education and fostering research, innovation, and ethical practices. The college aims to empower students to serve society through responsible pharmaceutical care while developing leadership, professional competence, and social responsibility.

Minimum teaching workload:

PositionWeekly Teaching Hours
Principal7 hours
Professor7 hours
Associate Professor16 hours
Assistant Professor16 hours

Faculty must maintain:
• Lecture plans
• Course files
• Teaching aids
• Updated faculty diary

Teaching methodology should include:
• Interactive sessions
• PowerPoint presentations
• Tutorial classes
• Special coaching for slow learners.

QUALITY POLICY

C.L. Baid Metha College of Pharmacy and its associated research and analytical wings resolve to provide quality services useful for society with dedication, continuous improvement of resources and methodologies conforming to recognized standards and ethics.

1. Academic Values

1.1 Holistic Development of Students through Academic Programs

The institution recognizes the responsibility of shaping students’ professional careers and personal development. Academic programs are designed to enhance:

1.2 Academic Development and Monitoring Committee for Quality Enhancement

A dedicated Academic Development and Monitoring Committee comprising senior faculty members and Heads of Departments ensures:

2. APPOINTMENTS AND TERMS AND CONDITIONS

2.1 Commencement of Employment

Employment begins from the date of joining and continues until termination or resignation according to institutional rules.

2.2 Salary and Allowances

Salary components may include:

All salaries are governed by institutional norms.

2.3 Vacation Salary

Vacation salary is provided only after completion of the required continuous service period.

2.4 Annual Increments

Annual increments are granted based on:

2.5 Whole-Time Service

All employees must devote their full professional time to institutional duties and shall not undertake other employment without prior approval.

2.6 Probation

New employees undergo one year probation, after which confirmation may be granted subject to performance evaluation.

2.7 Resignation and Termination

Employees must provide one month notice or salary in lieu of notice.

2.8 Misconduct

Acts considered misconduct include:

Disciplinary actions may include suspension, demotion, withholding of increments, or termination.

3. GENERAL GUIDELINES

All employees must adhere to the following institutional regulations:
• Maintain punctuality and professional discipline.
• Sign attendance registers and biometric systems daily.
• Maintain decorum and respect towards colleagues and students.
• Safeguard institutional property and equipment.
• Prevent ragging and harassment within campus.
• Maintain confidentiality regarding institutional matters.
• Work a minimum of 40 hours per week.
Employees are expected to maintain exemplary conduct in public and private life.

3.1 Attendance Requirement

For B.Pharm & M.Pharm each semester shall consist of not less than 100 working days. The odd semester shall be conducted from the month of September to March and the even semesters shall be conducted from April to August in every calendar year. A candidate is required to maintain at least 80% attendance in each course, considering theory and practical components separately. For Pharm D and D.Pharm each academic year shall consist of not less than 200 days (inclusive of the University exam days). A candidate is required to have a minimum of 80% attendance in both theory and practical components separately for each subject, in all years of study, before appearing for the examinations of the Pharm.D and D.Pharm courses of this University. Note: Minimum percentage of attendance is required separately for theory and practical in each subject.
Only those students who meet the above requirement in all the subjects each year will be eligible to appear for University examination as well as the sessional examination.

3.2 Rules And Regulations For Sessional Examination

Students must attend both Sessional examinations for B.Pharm and M.Pharm courses, and all three Sessional examinations for Pharm.D and D.Pharm courses without fail. Re-examination is not permitted; attendance at the Sessional exams is mandatory Students are not allowed to bring calculator (except for biostatistics),cell phones, pagers, Smart watches and digital diaries etc. inside the examination hall

3.3 Minimum Marks to pass the University Examination

B. Pharm A student shall be declared PASS and eligible for getting grade in a course of B.Pharm program if he/she secures at least 50% marks in that particular course including internal assessment. For example, to be declared as PASS and to get grade, the student has to secure a minimum of 50 marks for the total of 100 including internal assessment and end semester theory examination and has to secure a minimum of 25 marks for the total 50 including internal assessment and end semester practical examination.

3.4 Guidelines For Conducting Mid-Term Tests

Examination Schedule
Mid-term tests are conducted according to the Academic Calendar.
Duration and Marks

CourseMarksDuration
B.Pharm301.5 Hours
D.Pharm401.5 Hours
Pharm.D602 Hours

3.5 Question Paper Pattern

B.Pharm
• 5 × 2 marks
• 3 × 5 marks (attempt any two)
• 2 × 10 marks (attempt any one)
D.Pharm
• 10 × 1 mark
• 6 × 3 marks (attempt any five)
• 4 × 5 marks (attempt any three)
Pharm.D
• 6 × 5 marks
• 3 × 10 marks
Question papers must follow Bloom’s Taxonomy levels.

3.6 Examination Rules

• No mobile phones allowed.
• Entry restricted after 5 minutes of exam start.
• Invigilators ensure discipline during exams.

3.7 Evaluation

• Papers corrected within 7 days.
• Marks entered in registers and communicated to parents.

3.8 Uniform and Punctuality

Students should be present in the classroom at the scheduled time. A grace period of 5 minutes will be granted to the students and those students who come late by more than 5 minutes will not be allowed to attend the classes. Students should wear the college uniform while attending classes. A fine of Rs. 50/- per day will be imposed for not wearing the uniform and apron. Students must wear shoes and carry their ID cards at all times.

3.9 Library

Students are encouraged to make the best use of the library facilities. A minimum of four books can be borrowed from the library and must be renewed within 15 days. The library will remain open from 8:30 A.M. to 5:00 P.M. throughout the year.

4. SPECIAL GUIDELINES FOR FACULTY MEMBERS

4.1 Departmental Responsibilities

Faculty members must:
• Maintain communication with the Head of Department.
• Participate in academic and co-curricular activities.
• Deliver seminars at least once per semester.
• Plan lectures in advance.

4.2 Classroom Teaching

Minimum teaching workload:

PositionWeekly Teaching Hours
Principal7 hours
Professor7 hours
Associate Professor16 hours
Assistant Professor16 hours

Faculty must maintain:
• Lecture plans
• Course files
• Teaching aids
• Updated faculty diary

Teaching methodology should include:
• Interactive sessions
• PowerPoint presentations
• Tutorial classes
• Special coaching for slow learners.

4.3 Laboratory Teaching

Faculty members must:
• Demonstrate experiments before student practice
• Ensure lab safety
• Evaluate lab records regularly.

5. ANNUAL CONFIDENTIAL REPORT (ACR)

Every staff member must submit a Self-Appraisal Report annually.
The Principal prepares a confidential performance report evaluating:
• Teaching performance
• Research output
• Administrative contribution
• Professional conduct
The report is submitted to the Management for review.

6. RECRUITMENT

Recruitment is carried out by the Management through a selection committee as per university and regulatory norms.
Steps include:
1. Identification of manpower requirements
2. Advertisement of vacancies
3. Screening of applications
4. Interview and selection
5. Appointment approval
Appointments may be:
• Ad-hoc
• Temporary
• Contractual
• Permanent

7. CLASSIFICATION OF STAFF

Staff are categorized into:
7.1 Academic Staff
• Principal
• Professors
• Associate Professors
• Assistant Professors

7.2 Administrative Staff
• Office admin
• Accounts Officer
• Librarian
• Computer assistant
• Store Officer

7.3 Support Staff
• Security personnel
• Gardeners
• PRO

8. LEAVE RULES

Leave is a privilege and not a right.
Employees must:
• Apply for leave in advance.
• Obtain approval before absence.
• Provide leave address.
Leave exceeding approved limits may be treated as Loss of Pay (LOP).

8.1 Leave:

Students who wish to avail leave for themselves should submit the leave application to their respective class Mentor. The coordinator will monitor the attendance and punctuality of students. Marks will be awarded for the percentage of attendance as per PCI norms for the continuous mode (refer the table)

In case of irregular attendance, the parent of the student will be informed. Disciplinary action will be taken if the reasons claimed by the student or his parent are not satisfactory.
A student who is abstaining from classes in one or more subjects (theory or practical) continuously for ten classes, without prior sanction of leave by the Principal will be terminated from the college without any notice

8.2 KINDS OF LEAVE

Casual Leave
• 12 days per academic year.

Vacation Leave
Teaching staff:
• Summer: 30 days
• Winter: 15 days

Non-teaching staff:
• Summer: 15 days
• Winter: 7 days

Maternity Leave
• 6 months paid leave for eligible female employees.

Out-Station Duty
• Maximum 15 days per year for academic activities.

Marriage Leave
• 10 days for own marriage.

Bereavement Leave
Granted for death in immediate family.

Medical Leave
• Maximum 6 days per year with medical certificate.

Leave Without Pay
Applied when leave exceeds permissible limits.

Practical Classes
It is advised that students should come to the practical classes by preparing themselves with adequate information regarding theoretical principles. Observation, reading, calculation and result of each practical should be recorded in the observation book, practical manual and on the next day it should be written in the record and the teacher will verify the record. Marks will be given for each exercise which will form the basis of internal assessment mark for record work and viva voce.
Expensive glassware and equipment are provided to students. If any item is broken, its market price will be charged to the student. A breakage register will be maintained for this purpose. A fine will also be charged to students who misuse weighing balances, weight boxes, instruments, etc

9. PROVIDENT FUND (PF)

All eligible employees are enrolled in Provident Fund schemes according to Government regulations.
Both employer and employee contribute to the fund to ensure long-term financial security.

10. EMPLOYEE STATE INSURANCE (ESI)

Non-teaching staff members are covered under Employee State Insurance (ESI) according to Government rules.
Benefits include:
• Medical care
• Sickness benefits
• Maternity benefits
• Disability compensation.

11.ANTI-RAGGING POLICY

11.1 Introduction
The institution is committed to providing a safe, secure, and ragging-free environment for all students. Ragging in any form is strictly prohibited within the campus, hostel premises, and any institutional activity. The college follows the guidelines issued by the University Grants Commission and the directives of the Supreme Court of India to prevent and eliminate ragging.

11.2 Definition of Ragging
As defined by the Supreme Court:
“Any disorderly conduct, whether by words spoken or written, or by an act which has the effect of teasing, treating or handling with rudeness any other student, indulging in rowdy or undisciplined activities which cause or are likely to cause annoyance, hardship, or psychological harm to a fresher or junior student. It also includes asking a student to perform acts that may cause shame, embarrassment, or adversely affect the physical or mental well-being of the student.”

11.3. Forms of Ragging
Ragging may include, but is not limited to, the following acts:
1. Physical and Sexual Abuse
o Assault, stripping, forcing obscene acts, gestures, or activities causing bodily harm.
2. Verbal or Psychological Abuse
o Public insults, abusive language, emails, messages, or humiliation intended to harass a junior student.
3. Academic Exploitation
o Forcing junior students to complete academic assignments or tasks on behalf of seniors.
4. Financial Exploitation
o Extortion of money or forcing juniors to bear expenses.
5. Mental Harassment
o Any act affecting the mental health, dignity, or self-confidence of a student.

11.4 Categories of Ragging and Punishments
11.4.1 Verbal Ragging
Mental harassment caused by forcing juniors to answer personal questions, dance, sing, or perform humiliating acts. It may also include cyber ragging.
Punishment: Up to 1 year imprisonment or fine or both.

11.4.2 Severe Verbal Ragging
Mental harassment that compels a student to withdraw from the institution.
Punishment: Up to 7 years imprisonment with fine.

11.4.3 Physical Ragging
Acts causing bodily injury such as beating, hitting, or physical assault.
Punishment: Up to 7 years imprisonment with fine.

11.4.4 Sexual Ragging
Any act that harms the sexual dignity of a student.
Punishment: Up to 7 years rigorous imprisonment and fine.

11.5. Preventive Measures
To prevent ragging, the institution implements the following measures:
• Declaration of the campus as a ragging-free campus in the prospectus and application forms.
• Continuous monitoring of classrooms, corridors, hostels, and campus premises.
• Strict disciplinary action against offenders.
• Creating a safe environment for freshers to report ragging incidents.
• Awareness programs for students and parents about the consequences of ragging.
• Display of emergency contact numbers of faculty and authorities.
• Publicizing the right of students to report ragging incidents directly to the police.

11.6. Anti-Ragging Committee
The Anti-Ragging Committee is responsible for investigating complaints, conducting enquiries, and recommending disciplinary action.
Composition of the Committee
1. Dr. C. N. Nalini – Chairperson
2. Dr. N. Ramalakshmi – HOD, Department of Pharmaceutical Chemistry – Member
3. Dr. R. Kumaravelrajan – Professor, Department of Pharmaceutics – Member
4. Mr. R. Vijaya Kumar – Assistant Professor, Department of Pharmaceutical Analysis – Member
5. Mrs. S. Chitra – Non-Teaching Member
6. Mr. B. Anandaraman – Superintendent of Police – Member
7. Student Representatives from each semester and year
Responsibilities
• Investigate complaints related to ragging.
• Conduct enquiries and gather evidence.
• Recommend disciplinary actions.
• Inform the accused students and their parents regarding decisions taken.

12. Hostel Committee

The Hostel Committee ensures prevention of ragging in hostel premises.

Responsibilities
• Daily monitoring of hostel activities by the hostel warden.
• Supervising student movements and interactions.
• Taking preventive measures against ragging.
• Reporting any incident immediately to the Anti-Ragging Committee.

13. Disciplinary Committee

The Disciplinary Committee addresses violations of institutional rules and regulations.
Committee Members
1. Dr. Kumaravel Rajan R
2. Dr. Shailaja K
3. Dr. Amutha Lakshmi S
4. Dr. Vijayageetha R
5. Mr. Kannan M
6. Mr. Sivakumar R
Responsibilities
• Conduct hearings regarding disciplinary violations.
• Evaluate evidence and determine whether misconduct occurred.
• Recommend appropriate disciplinary action.

14. Anti-Ragging Squads

Anti-Ragging Squads are formed to maintain constant vigilance across the campus.
Functions
• Monitor vulnerable areas on campus and in hostels.
• Conduct random anonymous surveys among freshers.
• Perform on-the-spot enquiries into ragging incidents.
• Submit investigation reports to the Anti-Ragging Committee.
• Ensure display of anti-ragging posters and awareness materials.
• Monitor the welfare of students both inside and outside the campus.

15. Disciplinary Actions and Penalties

Based on the severity of the offence, the Principal may impose one or more of the following penalties:
• Disciplinary warning (written or personal interview)
• Disciplinary probation for a specified period
• Fine or restitution
• Suspension for a specified period
• Permanent expulsion from the institution
• Restriction from participating in extracurricular activities
The decisions of the disciplinary panel shall be final and binding.

16. GRIEVANCE REDRESSAL SYSTEM

The institution maintains a structured grievance redressal mechanism that ensures:
• Transparency
• Confidentiality
• Fair investigation
Grievances can be submitted in written form or through designated online systems.

16.1 GRIEVANCE CELL
The Grievance Cell addresses complaints from:
• Students
• Faculty members
• Non-teaching staff
A Women Grievance Cell specifically addresses concerns of female employees and students.
The committee ensures:
• Confidentiality
• Timely investigation
• Fair resolution.

17. ANTI-SEXUAL HARASSMENT POLICY

The institution maintains a zero-tolerance policy toward sexual harassment.
An Internal Complaints Committee handles:
• Complaint registration
• Investigation
• Disciplinary action.

18. RESEARCH POLICY

The institution encourages faculty and students to engage in research activities by:
• Providing research infrastructure
• Supporting publication in peer-reviewed journals
• Encouraging interdisciplinary research.

19. TEACHING AND LEARNING POLICY

Teaching strategies include:
• Outcome-based education
• ICT-enabled teaching
• Problem-based learning
• Industrial training.

20. SLOW AND FAST LEARNER POLICY

Special academic programs are organized:
20.1 Slow Learners
• Remedial classes
• Tutorial sessions
• Mentoring support.

20.2 Fast Learners
• Advanced assignments
• Research projects
• Seminar presentations.

21. DISCIPLINE AND CODE OF CONDUCT

Students and staff must adhere to:
• Professional behavior
• Institutional regulations
• Ethical academic practices.

22. CONSULTANCY AND R&D POLICY

Faculty members are encouraged to undertake consultancy projects and collaborative research activities.

23. SEMINARS AND WORKSHOPS

Regular academic programs such as:
• National seminars
• Workshops
• Conferences
are organized to enhance academic exposure.

24. STUDENT INCENTIVES

Students receive incentives such as:
• Academic awards
• Research grants
• Conference sponsorships.

25. EMAIL USAGE POLICY

Institutional email must be used for official communication only.

26. E-GOVERNANCE POLICY

Administrative processes are digitized using management information systems.

27. QUALITY ASSURANCE POLICY

The institution implements continuous quality improvement mechanisms through internal audits and accreditation processes.

28. STUDENT SUPPORT POLICY

Student welfare services include:
• Counseling
• Career guidance
• Placement training.

29. CAMPUS SAFETY POLICY

The institution ensures:
• Safe infrastructure
• Emergency preparedness
• Security services.

30. Faculty Development Policy

The institution encourages faculty members to participate in Faculty Development Programmes (FDPs), workshops, seminars, conferences, and research training programmes. Continuous professional development is promoted to enhance teaching quality, research productivity, and professional competence. The college provides necessary support for faculty members to attend academic and professional development programmes.

31. Mentoring System

Each faculty member is assigned a group of students as mentees. Mentors guide students in academic progress, personal development, and professional growth. Regular mentor–mentee meetings are conducted to discuss academic performance, attendance, career guidance, and personal concerns. Records of mentoring sessions are maintained by the institution.

32.Student Counseling and Welfare

The institution provides counseling services to support students’ academic, emotional, and psychological well-being. Counseling activities include academic counseling, career guidance, stress management, and personal development programmes. Students facing academic or personal difficulties are encouraged to approach faculty mentors or designated counselors.

33.Industrial Training and Internship Policy

Students are encouraged to undergo industrial training and internships in pharmaceutical industries, hospitals, research laboratories, and regulatory organizations. These training programmes provide practical exposure to industrial operations and enhance employability skills while bridging the gap between theoretical knowledge and practical application.

34.Placement and Career Development Cell

The institution has a Placement and Career Development Cell that facilitates campus recruitment drives, internship opportunities, career guidance programmes, resume writing workshops, and interview preparation sessions. The cell maintains strong relationships with pharmaceutical industries and healthcare organizations to support student career development.

35.Intellectual Property Rights (IPR) Policy

The institution promotes research and innovation among faculty and students. Researchers are encouraged to protect their innovations through patents and other intellectual property rights. The college supports awareness programmes and guidance related to patent filing and intellectual property protection.

36.Environmental and Green Campus Policy

The institution promotes environmentally sustainable practices through waste management systems, energy conservation initiatives, water conservation practices, and green campus activities such as tree plantation programmes. Awareness programmes are conducted regularly to encourage environmental responsibility among students and staff.

37.Alumni Association Policy

The Alumni Association plays an important role in maintaining a strong relationship between the institution and its graduates. Alumni contribute to institutional development through guest lectures, career mentoring, networking opportunities, and support for academic and extracurricular activities.

38.Internal Quality Assurance Cell (IQAC)

The Internal Quality Assurance Cell (IQAC) ensures continuous improvement in academic and administrative performance. The IQAC monitors quality initiatives, conducts academic audits, promotes best practices, and facilitates documentation required for accreditation and quality enhancement.

39.Code of Ethics for Faculty

Faculty members are expected to maintain high standards of professional ethics and integrity. They should demonstrate respect for students and colleagues, maintain academic honesty, conduct research responsibly, and ensure fair and transparent evaluation of students. Faculty should also uphold the reputation and values of the institution.

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Welcome to C.L Baid Methacollege, Approved by AICTE & PCI, New Delhi, Affiliated to the Tamil Nadu, Dr.M.G.R. Medical University, Chennai.